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TREN

EXPENSES AND ADVANCES

Run expenses and advances from receipt to payment in one flow

The employee photographs the receipt, the claim fills itself and moves through approval. Accounting sees every claim with its document, and nobody chases receipts at month end.

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01 · RECEIPT SCANNING

Photograph the receipt, the claim fills itself

Amount, date and VAT are read from the receipt; unreadable fields are left blank and flagged. The receipt is attached to the claim and visible to the approver.

  • Photograph from mobile, auto-fill
  • Expense category and project
  • Receipt image attached to the claim

02 · APPROVAL FLOW

Set the approval order once

Who approves is defined by amount, department or expense type. Claims are approved from the phone, and what is pending gathers on the approver’s screen.

  • Multi-step approval by amount
  • One-tap approval from mobile
  • Delegate approvers

03 · ADVANCES AND SETTLEMENT

Pay the advance, let it settle itself

When an advance is approved a balance opens; later expenses draw it down. The remainder goes to payroll or refund at month end as a single line.

  • Advance balance and automatic settlement
  • Export to accounting
  • Reports per person and project

HOW IT WORKS

From receipt to payment, step by step

Watch the four steps from a receipt photo to the accounting export on a screen recording.

  1. 010:00

    Receipt photo and auto-fill

  2. 020:45

    Approval flow and mobile approval

  3. 031:30

    Advance request and settlement

  4. 042:15

    Accounting export and reports

Why PeexHR

Four things that set expense management apart

  • No receipts at month end

    Every expense arrives with its document; nobody is asked for a receipt.

  • Rule-based approval

    The right person approves by amount and department; no one is skipped.

  • Claims from the field

    Claims and approvals from the phone; no waiting to get back to the office.

  • Accounting-ready

    Approved expenses export in your accounting format.

Set up your expense flow today.

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Common questions about expenses and advances

If the answer you need is not here, write to us.

See all questions
  • How reliable is receipt scanning?

    Amount, date and VAT are read with high accuracy; an uncertain field is left blank and flagged, never guessed. The employee checks before sending.

  • Can we set expense limits?

    Yes. Set limits by expense type and position; a claim over the limit goes to an extra approval step.

  • Do claims wait when the approver is away?

    You define a delegate; after the period you set, the claim passes to them.

  • How does advance settlement work?

    An approved advance opens as a balance and later expenses draw it down. The remainder goes to payroll or refund at month end as one line.

  • Does it export to our accounting software?

    Approved expenses export with category and VAT breakdown; ready-made formats exist for the common accounting packages.

  • Are foreign-currency expenses supported?

    Yes. The expense is entered in the receipt’s currency, converted at the day’s rate, and both amounts stay on the record.